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Manage Exam

The Manage Exam page is the starting point for the offline exam lifecycle. Here you create exams, assign them to one or more classes, monitor marks submission status, publish results, and manage the exam lifecycle (edit, delete, restore).

Exam workflow overview

The complete offline exam lifecycle follows this order: Create Exam → Set Timetable → Upload Marks → Track Marks → Publish Result → View Results. Make sure Exam Grades are configured before publishing.

Manage Exams page showing create form and exam list table
Manage Exams — create form (top) and list of exams with marks submission status (bottom)

Create an Exam​

1
Navigate to Offline Exam → Manage Exam
From the sidebar, expand **Offline Exam** and click **Manage Exam**. The exam management page opens with the create form at the top.
2
Enter Exam Name
Type a descriptive name for the exam (e.g., "Semester 1 Final", "Midterm Exam"). This name will appear across timetables, marks entry, and result pages.
3
Select Session Year
Choose the **Session Year** for this exam. Only the active session year is available by default.
4
Select Classes
Choose one or more classes to assign the exam to. Use the **Select All** checkbox to assign to all classes, or pick specific ones from the multi-select dropdown. One exam record is created per selected class.
5
Add Description (optional)
Enter a brief description of the exam purpose or scope. This appears as a tooltip in the exam list.
6
Submit
Click **Submit** to create the exam. It appears in the list with status **Upcoming**. You can now proceed to set up the exam timetable.

Form Fields​

FieldTypeRequiredDescription
Exam NameTextRequiredThe name of the exam (e.g., "Semester 1 Final"). Must be descriptive and recognizable.
Session YearsSelectRequiredThe session year the exam belongs to. Only the active session year is shown.
ClassesMulti-selectRequiredOne or more classes to assign the exam to. Includes a "Select All" option. Each selected class creates a separate exam record.
Exam DescriptionTextareaOptionalOptional description of the exam scope or purpose. Shown as tooltip in the list.

View Exams​

The exam list displays all exams for the selected session year with marks submission tracking per class section.

ColumnDescription
No.Row number
NameExam name
DescriptionExam description (hover tooltip)
ClassClass and section assigned to this exam
Timetable CreatedWhether the exam timetable has been set up (Yes/No)
StatusPer-section marks submission status: Pending or Submitted
Publish ResultWhether the result has been published (Yes/No)
ActionDropdown with Timetable, Publish, Edit, and Delete options

Filters:

  • Session Year — filter exams by session year
  • Medium — filter exams by medium of instruction (e.g., English, French, Bilingual)

Use the search bar to filter by exam name, and the Export button to download the list.

Edit an Exam​

1
Click the Action dropdown
In the Action column for the exam you want to edit, click the dropdown button.
2
Select Edit
Click **Edit** from the dropdown menu. The edit form appears with the current exam name and description pre-filled.
3
Update the fields
Modify the exam name or description as needed.
4
Save changes
Click **Submit** to save your changes.
Editing restrictions

You can only edit exams that are in Upcoming status. Once the exam timetable dates have passed and the exam is Ongoing or Completed, the name cannot be changed.

Set Up Exam Timetable​

From the Action dropdown, click Timetable to navigate to the timetable editor for that exam. See Timetable for the full timetable creation workflow.

Publish Exam Results​

1
Ensure all marks are submitted
Check the **Status** column — all class sections should show **Submitted** before publishing.
2
Click the Action dropdown
Click the dropdown button in the Action column for the exam.
3
Click Publish
Select **Publish** from the dropdown. The system calculates totals, percentages, and grades for each student, then makes results visible to students and parents.
Toggle publish

Publishing is a toggle — you can unpublish results by clicking Publish again. Unpublishing hides results from students and parents but does not delete any data.

Delete an Exam​

1
Click the Action dropdown
Click the dropdown button in the Action column.
2
Select Delete
Click **Delete** from the dropdown. A confirmation dialog appears.
3
Confirm deletion
Click **Confirm** to soft-delete the exam.
Cannot delete exams with published results

If the exam result is published, you must unpublish it before deleting the exam.

Restore a Deleted Exam​

Deleted exams are soft-deleted and can be restored:

  1. In the exam list, click the Trashed tab
  2. Click Restore in the Action column of the deleted exam
  3. The exam returns to the active list

To permanently remove an exam, use Force Delete from the Trashed view.

Exam Status Flow​

Exam status is automatically determined based on the timetable dates:

StatusCondition
UpcomingAll timetable dates are in the future
OngoingAt least one timetable date is today or has passed, but the exam end date has not been reached
CompletedAll timetable dates have passed

Staff App View​

In the Stunov+ Staff app, exams appear in the exam list where teachers and admins can view exam details, timetables, and results.

Web panel exam management page
Staff app exam list
Exam management — Web panel (left) and Staff app exam list (right)
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