Student Admission

The Student Admission page lets you enrol new students one at a time using a comprehensive form. Each admission creates a student account, links it to a guardian, assigns it to a class section, and stores any custom field data.

Quick alternative

Need to add many students at once? Use Add Bulk Data to import via CSV instead.

Student Admission page — the form is divided into Student Details, Guardian Details, and Custom Fields sections

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Admit a New Student

1

Navigate to Students → Student Admission

From the sidebar, expand **Students** and click **Student Admission**. The admission form opens with three sections: Student Details, Guardian Details, and Custom Fields.

2

Fill in student details

Complete the top section of the form: **First Name**, **Last Name**, **Date of Birth**, **Gender**, **Admission No** (unique — also the student login), **Admission Date**, **Class Section**, **Session Year**, and optionally Mobile, Current/Permanent Address, and a profile photo. The Admission No must be unique across the entire school.

3

Fill in guardian details

In the Guardian section, enter the **Guardian Email**, **First Name**, **Last Name**, **Mobile**, **Gender**, and optionally a photo. If you type an email that already exists, the system auto-fills the guardian info — no duplicate account is created.

4

Fill custom fields (if configured)

If your school has set up [Custom Fields](/docs/custom-fields), additional inputs appear at the bottom — these vary per school (e.g., Blood Group, Transport Route).

5

Click Submit

Click **Submit** to create the student record. A new student user account is created, the student is assigned to the selected class section, and the guardian account is created or linked.

About Admission No

The Admission No doubles as the student's login email. It must be unique across the entire school. A common pattern is to use the format STU-2025-001 or the registration number from your school records.

Existing Guardian?

Type the guardian's email in the Guardian Email field. If a guardian with that email already exists, their details are fetched automatically — you do not need to re-enter the name, mobile, or gender. This is how siblings get linked to the same parent account.

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Edit a Student

Editing a student — all fields from the admission form are editable, plus options to reset passwords

1

Go to Students → Student Details

Open the student directory from the sidebar.

2

Click the Edit button

In the **Action** column, click the **Edit** (pencil) icon on the student row.

3

Modify any fields

All fields from the admission form are editable. Additional edit-only options include: **Change Class Section**, **Reset Student Password** (checkbox), and **Reset Guardian Password** (checkbox).

4

Save changes

Click **Submit** to save your changes.

Changing class section

Moving a student to a different class section may affect their attendance records, fee assignments, and timetable for the current session year.

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Student Status

Status	Meaning
Active (1)	Student can log in, appears in attendance, fees, and all modules
Inactive (0)	Student account is deactivated — cannot log in, hidden from active lists

You can toggle status from the student list or during edit.

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Online vs. Offline Admission

Feature	Offline (this page)	Online (via school website)
Who fills the form	School Admin / IT Manager	Parent/Guardian
Where	Admin panel → Student Admission	School public website → Admission form
Admission No	Entered manually	Auto-generated
Class assignment	Class Section (specific)	Class only (section assigned later)
Status on creation	Active	Pending approval (inactive until approved)
Approval needed	No	Yes — see Admission Inquiries

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Related Pages

• Admission Inquiries — Review and approve online admission applications
• Student Details — View and manage all student records
• Add Bulk Data — Import multiple students via CSV
• Guardian — Manage guardian accounts independently
• Custom Fields — Configure additional admission form fields