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Student Details

Student Details is the central directory of all enrolled students. It provides a searchable, filterable data table showing every student record in the school, with actions to view, edit, delete, or change student status.

Role-based access
  • School Admin and IT Manager: Full access — view, edit, delete, change status
  • Teacher: View-only — can see student details for their assigned classes
  • Accountant, Marketing Manager, Transportation Manager: View-only — limited to viewing student information
Student details page showing the student data table with filters, search, and action buttons
Student Details — central directory with class/section filters and action buttons per row
Filter bar with class, section, session year dropdowns and search box
Use the filter bar to narrow down students by class, section, session year, or free-text search

Use the filter bar at the top of the table:

  • Class dropdown — filter by class
  • Section dropdown — updates based on selected class
  • Session Year dropdown — filter by academic session year
  • Search box — free-text search across student name, admission no, guardian name

The table supports pagination with options: 5, 10, 20, 50, 100, 200 items per page.

View a Student Profile​

1
Click the View button
In the **Action** column, click the **View** (eye) icon on any student row.
2
Browse the student profile
The full student profile opens, showing: **Personal Info** (name, DOB, gender, addresses, photo), **Academic Info** (admission no, class section, session year, roll number), **Guardian Info** (name, email, mobile, photo), **Custom Fields**, **Fee Status**, and **Attendance Summary**.

Edit a Student​

Student edit form with pre-filled fields
Editing a student — the form is pre-filled with all current student data
1
Click the Edit button
In the **Action** column, click the **Edit** (pencil) icon on the student row.
2
Modify any fields
The edit form opens with all current data pre-filled. All fields from the [admission form](/docs/students/student-admission) are editable.
Student edit form with pre-filled fields
3
Use edit-only options (optional)
Additional options available during edit: **Change Class Section**, **Reset Student Password** (checkbox), **Reset Guardian Password** (checkbox).
4
Save changes
Click **Submit** to save your changes.
Changing class section

Moving a student to a different class section may affect their attendance records, fee assignments, and timetable for the current session year.

Delete a Student​

1
Click the Delete button
In the **Action** column, click the **Delete** (trash) icon on the student row.
2
Confirm deletion
Click **Confirm** in the dialog to soft-delete the student.
Soft delete

Student deletion is a soft delete — the record is marked as deleted but remains in the database. The student no longer appears in active lists but can be recovered by a database administrator if needed.

Change Student Status​

Toggle the Status switch in the student row:

  • Active: Student can log in, appears in all modules
  • Inactive: Student cannot log in, hidden from active lists (attendance, fees, exams, etc.)

Bulk Status Change​

1
Select students
Use the **checkboxes** on the left to select multiple students you want to change.
2
Click Change Status
Click the **Change Status** button at the top of the table.
3
Select new status and confirm
Choose **Active** or **Inactive** and click **Confirm**. All selected students are updated.

This is useful for deactivating students who haven't paid fees or who have left the school.

Download & Export​

The student list can be exported for external use:

  • CSV Download — exports the filtered list as a CSV file
  • PDF Download — generates a formatted PDF of the student list

These export buttons appear at the top of the student table.

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