Certificate Template

Certificate templates define the appearance and content of all certificates generated for students and staff. Each template includes a background image, page dimensions, and a drag-and-drop layout editor where you position fields like school name, student/staff photo, signature, and description text.

Create templates before generating certificates

You must have at least one certificate template before you can generate certificates under Student Certificate or Staff Certificate. Templates are either Student type or Staff type — each type has its own set of available placeholders.

Certificate Template page — create form (top) and list of existing templates (bottom)

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Create a Template

1

Navigate to Certificate & ID Card → Certificate Template

From the sidebar, expand **Certificate & ID Card** and click **Certificate Template**.

2

Fill in the template name

Enter a descriptive name for the template (e.g., "End of Year Certificate", "Participation Certificate").

3

Select the Type

Choose **Student** or **Staff**. This determines which placeholders are available in the description field.

4

Choose the Page Layout

Select **A4 Landscape**, **A4 Portrait**, or **Custom**. For custom layouts, enter the desired **Height** and **Width** in millimeters.

5

Set User Image Shape and Size

Choose **Round** or **Square** for the recipient's photo shape, and enter the image size in pixels.

6

Upload a Background Image

Click **Upload** to select a background image (SVG, PNG, or JPG). This image serves as the certificate's visual backdrop.

7

Write the Description

Use the rich text editor to compose the certificate body text. Insert **placeholders** (shown below the editor) to dynamically fill in student/staff data when certificates are generated.

8

Submit

Click **Submit** to save the template. It appears in the list below.

Available Placeholders

When writing the description, click on any placeholder tag shown below the editor to insert it. The system replaces these with actual data at generation time.

Student templates:

Placeholder	{full_name}	{first_name}	{last_name}	{class_section}	{roll_no}	{dob}	{admission_no}	{guardian_name}	{guardian_mobile}	{guardian_email}	{gender}	{admission_date}	{current_address}	{permanent_address}	{student_mobile}	{exam}	{total_marks}	{obtain_marks}	{grade}	{session_year}	{blood_group}	{transport_route}
Value	Student's full name	Student's first name	Student's last name	Class and section name	Roll number	Date of birth	Admission/GR number	Guardian's name	Guardian's mobile number	Guardian's email	Student's gender	Date of admission	Current address	Permanent address	Student's mobile number	Exam name	Total marks	Obtained marks	Grade obtained	Current session year	Blood group	Transport route

Staff templates:

Placeholder	{full_name}	{mobile}	{dob}	{email}	{joining_date}	{role}	{qualification}	{experience}	{session_year}
Value	Staff member's full name	Mobile number	Date of birth	Email address	Date of joining	Staff role	Qualification	Work experience	Current session year

Extra form fields

When generating a certificate, you can also add custom extra fields on the fly (e.g., event name, special remarks). These fields are entered at the time of generation, not in the template.

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Design the Layout

After creating a template, you can visually position the fixed elements (school name, logo, signature, etc.) on the certificate using the drag-and-drop layout editor.

Layout designer — drag fields to position them on the certificate background

1

Click the Layout icon

In the template list, click the **Layout** (grid) icon in the Action column of the template you want to design.

2

Toggle field visibility

Use the checkboxes on the left panel to show or hide fields: **School Name**, **Address**, **Mobile**, **Email**, **Logo**, **User Image**, **Signature**, **Issue Date**, **Title**, and **Description**.

3

Drag fields into position

Click and drag each visible field element on the certificate preview to place it exactly where you want it.

4

Save the layout

Click **Submit** to save the positions. The layout is stored and used whenever certificates are generated from this template.

Background image required

The layout designer requires a background image to display the certificate preview area. If your template has no background image, upload one first by editing the template.

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View Templates

The template list displays all certificate templates in a searchable table.

Column	No.	Name	Type	Page Layout	Background Image	Layout	Action
Description	Row number	Template name	Student or Staff	A4 Landscape, A4 Portrait, or Custom	Thumbnail preview of the background	Whether a layout has been designed (Yes/No)	Edit, Layout, and Delete buttons

• Use the search bar to filter templates by name or type
• Click Export to download the template list

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Edit a Template

Editing a certificate template — all fields are pre-filled with current values

1

Click the Edit button

In the Action column, click the **Edit** (pencil) icon next to the template.

2

Update any fields

Modify the name, type, page layout, dimensions, image settings, background image, or description.

3

Save changes

Click **Submit** to update the template.

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Delete a Template

1

Click the Delete button

In the Action column, click the **Delete** (trash) icon next to the template.

2

Confirm deletion

Click **Confirm** in the dialog. The template and its background image are permanently removed.

Permanent deletion

Deleting a template is irreversible. The background image is also deleted from storage. Previously generated certificates are not affected.

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Related Pages

• Student Certificate — Generate certificates for students using these templates
• Staff Certificate — Generate certificates for staff using these templates
• ID Card Settings — The signature uploaded in ID Card Settings is shared with certificates