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Session Year

A Session Year defines the academic calendar period for your school (e.g., 2025-2026). It controls when attendance tracking starts, when fees are due, and which data is active across the system. Every school must have at least one session year, and exactly one must be marked as the default.

Foundation setting

Session Years are referenced throughout the system — in attendance, fees, exams, leave settings, and promotions. Create your session years early in the setup process.

Session Year management page with create form and list of session years
Session Year — create form and list of all academic sessions

Create a Session Year​

1
Navigate to System Settings → Session Year
From the sidebar, expand **System Settings** and click **Session Year**.
2
Click "+ Add Session Year"
Click the **+ Add Session Year** button. A creation form appears.
3
Enter session name
Type a descriptive name for the session (e.g., "2025-2026"). The name must be unique.
4
Set start and end dates
Select the **Start Date** and **End Date** that define the academic year boundaries.
5
Configure fee settings (optional)
Set **Fee Due Date** and **Fee Due Charges** (late fee percentage or amount) if you want to enforce payment deadlines. You can also configure **Fee Installments** for the session.
6
Submit
Click **Submit** to create the session year.

View Session Years​

The session year list displays all sessions in a table:

ColumnDescription
No.Row number
NameSession year name (e.g., 2025-2026)
DefaultShows which session is currently active (marked with a badge)
Start DateAcademic year start
End DateAcademic year end
ActionSet Default, Edit, and Delete buttons

Set Default Session Year​

1
Locate the session year
Find the session year you want to make active in the list.
2
Click "Set Default"
Click the **Set Default** button in the Action column. The system updates the active session across all modules.
Impact of changing the default session

Changing the default session year affects which data is displayed across the entire system — attendance records, fee assignments, exam results, and leave balances all filter by the active session. Make sure the new session year is properly configured before switching.

Edit a Session Year​

1
Click the Edit button
In the Action column, click the **Edit** (pencil) button next to the session year.
2
Update the details
Modify the name, dates, or fee settings as needed.
3
Save changes
Click **Submit** to save your changes.

Delete a Session Year​

1
Click the Delete button
In the Action column, click the **Delete** (trash) button.
2
Confirm deletion
A confirmation dialog appears. Click **Confirm** to soft-delete the session year.
Cannot delete the default session

The system prevents deletion of the currently active (default) session year. Switch to a different default first before deleting.

Restore a Deleted Session Year​

Deleted session years are soft-deleted and can be restored:

  1. In the session year list, switch to the Trash view
  2. Click Restore next to the deleted session
  3. The session year returns to the active list

To permanently remove a session year, use Force Delete from the Trash view.

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